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DOT Compliance
Management

FMCSA programs, driver files, and audit support for regulated fleets — kept continuously ready, not scrambled together before an audit.

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Scope of Work

What's included.

Driver Qualification (DQ) File Management

  • Establish and maintain a DQ file for each driver consistent with 49 CFR Part 391.
  • Annual MVR pulls and review (49 CFR 391.25).
  • Medical examiner's certificate tracking and renewal reminders.
  • Maintain driver application, road test, and previous-employer investigation records.
  • Annual review of driving record.

Drug & Alcohol Program Administration

  • Maintain program documentation per 49 CFR Part 382 and Part 40.
  • Manage the random testing pool and required testing percentages.
  • Coordinate pre-employment, post-accident, reasonable-suspicion, return-to-duty, and follow-up testing through the Client's TPA.
  • FMCSA Clearinghouse queries (pre-employment full and annual limited), with driver consent on file.
  • Recordkeeping consistent with Part 40 retention requirements.

FMCSA Filings & Regulatory Updates

  • Biennial MCS-150 update.
  • UCR registration support.
  • Notification of FMCSA regulatory changes that may affect operations.

Audit & Inspection Support

  • Prepare for and respond to FMCSA compliance reviews and new-entrant safety audits.
  • Support roadside inspection follow-up, including DataQ challenges where warranted.
  • Coordinate corrective action plans on out-of-service findings or significant violations.

Hours of Service / ELD log review and Vehicle Inspection (DVIR) / maintenance recordkeeping are available under separate line items.

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